- Check Your Paperwork
Ensure that your passport is current and that you have any necessary visas for your trip in advance. Expired or missing paperwork can delay your trip and add costly charges for expedited applications. Most travel management companies can provide visa/ passport support before you travel.
Travel Tip Category: Travel
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- Be Flexible To Find Savings
For travel to or from an area with multiple airports, ask your travel counselor to search alternate airports or use this option in your online booking tool. For example, in New York City, fares may be less expensive enough at JFK to offset the incremental taxi fare difference for a trip to LaGuardia.
Travel Tip Category: Air Travel
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- Watch for Waste
Millions of tickets go unused, even though most non-refundable fares are valid for travel for up to a year. While there may be change fees, travelers can still save money by not letting these unused tickets go to waste. There are various products available, like TicketTRAX for example, which can help travelers keep track of and re-use these tickets.
Travel Tip Category: Air Travel
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- Employees That Stay Together, Save Together
Some companies are instituting room-sharing policies for co-workers traveling together. Along the same lines, sharing car service or taxis to and from the airport is an easy way to save. If you’re on different flights, plan to meet your co-workers at an airport lounge and travel to the hotel together, instead of meeting at the hotel.
Travel Tip Category: Travel
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- Big Ticket Items Can Mean Big Savings
Complex international itineraries can offer opportunities for significant savings. Having travel counselors plan these trips for you saves you time (which you can use to focus on your business) and allows you to take advantage of their knowledge on the best airlines, fare classes, specials and more to ensure you get the lowest fare.
Travel Tip Category: Air Travel
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- Plan Ahead and Stay In Touch
The earlier you book air tickets and hotel rooms, the more likely it is that you’ll find a lower rate. Many airlines and hotels will offer you a lower rate if the price for your trip falls after you’ve booked it. Plan your trips as early as you can and ask your supplier for a discount if you see the rate drop.
Travel Tip Category: Travel
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- Stretch Your Stay to Stretch Your Dollar
With the resurgence of "minimum stay requirements," postponing your return trip from a Friday until a Sunday or Monday can create additional savings. If possible, considering extending your trip to include a weekend vacation in the same destination.
Travel Tip Category: Hotel
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- Oldies But Goodies
The "classic" opportunities still exist for travelers, and some are even more common now with higher airline loads. Whenever possible, you should look for opportunities to get "bumped" for a free voucher, select destinations that are "off-season" (e.g. for team meetings) and be flexible with your travel dates.
Travel Tip Category: Air Travel
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- Get advice from a travel health professional.
Four to six weeks before departure, consult a travel medicine specialist for the most up-to-date immunization, malaria recommendations and consultation. They can answer your questions and prepare you for a safe and healthy trip. It's important to get your immunizations early, as some of the vaccines take time to effectively protect you.
Travel Tip Category: Safety
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- Protect yourself from disease-bearing insects.
Wear protective clothing and use products containing 20-30% DEET, the insect repellant permethrin and bed nets.
Travel Tip Category: Safety
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